FAQ's:

1. About the Office of the Registrar of Companies

Registrars of Companies (ROC) appointed under Section 609 of the Companies Act covering the various States and Union Territories are vested with the primary duty of registering companies floated in the respective states and the Union Territories and ensuring that such companies comply with statutory requirements under the Act. These offices function as registry of records, relating to the companies registered with them, which are available for inspection by members of public on payment of the prescribed fee. The Central Government exercises administrative control over these offices through the respective Regional Directors.

2. Can I register a partnership firm or sole proprietorship firm with RoC? 

Partnership firms are not registered with the Registrar of Companies. There is another State Government authority known as Registrar of Firms who will be registering partnership firms.

3. What is the procedure for registering a Company?

The first step in the registration process is getting a name approved for the proposed company. You can apply for a name in the prescribed form (Form-1A) along with the application fees (Rs.500/-) at the RoC. You can give a maximum of 4(four) names in order of preference in your name application. After getting the name approved, prepare the necessary documents for registration of the company and file the same at RoC along with the registration and filing fees. Registration and filing fees vary depending upon the Authorised capital. In addition, Memorandum of Association and Articles of Association and Form-1 require payment of stamp duty as per local stamp act.

4. How to do the preliminary checking for availability of a Company Name before applying for the Name? (or) How do we search for companies with similar name before we make an application?

Log on to the Ministry of Company Affairs web site http://www.dca.nic.in and check for similar names in the following links:
a) Company Directory (contains all the registered companies)
b) Names approved for registration (contains the names already approved)
If you do not find a similar name in both these searches, then your name is likely to be approved subject to the satisfaction of other requirements, like minimum authorised capital etc. Please note that the search is only preliminary and indicative in nature. The approval of a name is subject to the availability of the same at the time of processing the application at the RoC and according to guidelines issued by Government of India from time to time. (see also Q.No.9).

5. How to apply for a Name?

Submit the filled in Form-1A along with the application fee of Rs.500/- at the cash counter of RoC or send the application and DD by post.

6. Can I apply for a Company Name Online?

No. At present, applicants cannot submit the Form-1A online.

7. How can I check the status of my Name application (Form-1A) on the Web?

After submitting your Name application (Form-1A) along with the fees at RoC, you can check the status of your application on the web at http://rockerala.nic.in in the link “Name Application Status Query”. You have to feed the Application Number or the first word of the Name applied.

8. What is the validity period of the Name approved?

The approved name is valid for a period of 6 months from the date of approval. The Applicant can renew the name within 6 months by submitting a fresh Name application (Form-1A) along with the fees of Rs.500/-, by mentioning that the application is for renewal of the name already approved. Names inadvertently allowed or which are against the guidelines, which have subsequently come to the notice, may be withdrawn by the RoC before or after incorporation of the company.

9. What is the minimum Authorised Capital for a company?

The minimum authorised capital for Private Limited Company – Rs.1,00,000/-
For Public Limited Company – Rs.5,00,000/-
For the use of some key words as part of name, the minimum authorised capital is given in the table below: 

10. What is the minimum number of directors required to form a company?

Minimum no. of directors for Private Limited Company – Two.
For Public Limited Company – Three.

10A. What is the minimum number of subscribers required for registration of a company?

Minimum no. of subscribers for Private Limited Company – Two.
For Public Limited Company – Seven.

11. What is the minimum Paid-up Capital at the time of registration of a company?

The minimum paid up capital for Private Limited Company – Rs.1,00,000/-
For Public Limited Company – Rs.5,00,000/-

11A. What is the minimum number of shares to be subscribed at the name of incorporation?

Minimum subscription for Private Limited Company – Shares worth Rs. One lakh.
Minimum subscription for Public Limited Company – Shares worth Rs. Five Lakhs.

12. What is the difference between Authorised capital and Paid-up capital? 

Authorised capital is the capital with which the company is registered. The company can issue shares up to the level of Authorised Capital. Paid up capital means the amount of capital actually paid by the shareholders in respect of shares allotted to them.

13. Where can the company under the Companies Act, 1956 be registered?

The Company can be registered with the Registrar of Companies of the state under whose jurisdiction the proposed company’s registered office will be situated. For the addresses of all Registrars of Companies, log on to the web site http://www.dca.nic.in.

14. What are the formalities to be followed for registering a Company?

For details, log on to the web site http://www.dca.nic.in and see under the link “Steps to form a New Company”.

15. What are the documents to be filed with RoC every year?

Invariably, the Balance Sheet and Annual Return have to be filed every year. Other documents such as, Return of Allotment (Form-2), Change of Registered office (Form-18), Change among the Directors (Form-32), Charges (Form-8, 10, 17, 13)etc., have to be filed within the due date from the events taking place in the company as per the Companies Act, 1956. For more information see List of Returns to be filed ...

16. How to find out the due date for filing a document? 

Log on to the web site http://www.dca.nic.in and find out the details by giving the details of document, date of event, authorised capital under the link “RoC fee computation”.

17. How to find out the fees to be paid at RoC for various documents?

Log on to the web site http://www.dca.nic.in and find out the details by giving the details of document, date of event, authorised capital under the link “RoC fee computation”.

18. Where from can I download various document formats?

Log on to the web site http://www.dca.nic.in and download the needed document under the link “RoC Forms”.

19. Can I inspect a company’s documents available with RoC and how?

Yes. You can inspect the documents processed and registered in the companies document file for a particular company by paying the Inspection fee of Rs.50/- per company.

20. Can I obtain a copy of a company’s document available in the records with RoC? If so, what is the procedure for the same?

Yes. A certified copy of the requested document will be issued on payment of Rs.25/- per page of document, together with a formal application and a non-judicial stamp paper of Rs.10/- for each document.

21. If I have any matter to appeal against the decision of the Registrar of Companies, who is the authority? 

The Regional Director, Department of Company Affairs of the respective Region. For the addresses of all the Regional Directors, log on to the web site http://www.dca.nic.in. Kerala comes under Southern Region for which the Regional Director’s address is given below:

Regional Director (Southern Region) 
Ministry of Company Affairs,
5^th FLOOR, SHASTRI BHAVAN
26 HADDOWS ROAD, CHENNAI- 600006
PHONE -0484-2355231 FAX 044-8280436

22. Who is the controlling authority or appellate authority in regard to Company Affairs?

The Secretary,
Ministry of Company Affairs,
5^th Floor, Shastri Bhavan,
Dr. Rajendra Prasad Road,
New Delhi – 110001.

23. Where can the Investors Grievances be redressed?

The investors can address their grievances to the following authorities:

24. Where can I get a List of all Companies registered with RoCs? 

The Department of Company Affairs has released a CD-ROM called “Company Directory CD-ROM” Series 3.0. For details of price etc., log on to the Ministry of Company Affairs web site http://www.dca.nic.in and go to the link “Company Directory CD-ROM Series 3.0”.

25. Where can I get a List of newly registered companies? 

The Ministry of Company Affairs publishes a monthly Journal called “Company News & Notes” with the details of list of companies registered during the month among other details. For obtaining a copy of the Journal or for subscription of the same, write to the 

26. What is “Investor Education and Protection Fund”? 

Investor Education and Protection Fund (IEPF) has come into force w.e.f. 1^st October, 2001. Any amount standing in 

a) Unpaid dividend, 

b) Unpaid Application Money received by company for allotment of shares, 

c) Unpaid matured deposits under section 58A of the Companies Act, 1956, 

d) Unpaid matured debentures, 

e) Interest accrued on (a) to (d) above 

shall have to be deposited to the credit of the IEPF after expiry of seven years from the date which they became due for payment within 30 days to the designated Branch of Punjab National Bank. A return in Form No.1 along with copy of challan evidencing remittance along with filing fees.

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